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Conducting a Supervisory Activity
A is an activity conducted by a state agency over a financial institution under its regulatory authority. It includes , , and enforcement actions.
Report of Examination
Assembling and managing report package, report commentary, and company response.
Assigning a Package Assembler
Before sending your agency’s and to the company, you must assign a who puts together all documentation, comments, and invoicing information.
Assigning a Package Assembler
Assign a to collate all documentation, comments, and invoicing information.

Conducting a Supervisory Activity
A is an activity conducted by a state agency over a financial institution under its regulatory authority. It includes , , and enforcement actions.
- Initiating a Supervisory Activity
  The first step in conducting an exam, investigation, or enforcement in SES is to on a company.
- Updating the Basic Details of a Supervisory Activity
  Examiners in Charge (EICs), and Staff Users that are participants on a supervisiry activity (SA) can make updates to the basic details of an examination and save them to the SA.
- Canceling a Supervisory Activity
  You can cancel a supervisory activity (SA) in SES at any time before the report is sent to the company.
- Sending a Supervisory Activity for Review
  When initiating a in SES, you have the option of sending it for review.
- Reviewing a Newly-Initiated Supervisory Activity
  The staff director or staff user who initiated a supervisory activity (SA) has the option of sending the SA for review to one or more staff directors before it is scheduled.
- Milestones and the Supervisory Activity Workflow
  The workflow and its milestones are displayed on the supervisory activity's Summary page. There are seven milestones in total, and there are specific tasks to be completed in that phase of the supervisory activity.
- Managing the Plan
  The plan informs participants of their responsibilities within the exam. Defining the plan is optional.
- Managing the Scope
  The scope determines the content that will be reviewed during a supervisory activity, including the review period, business types and business activities, and the areas for review within the selected business types and activities.
- Reviewing the Scope as the Primary Reviewer
  Once the examiner in charge (EIC) sends an item (Scope, Plan, MRA, etc.) for review, the first reviewer selected in the step is the primary reviewer. Only the first reviewer selected to review the item can follow these steps.
- Information Requests
  contain template language used to request information from a company.
- Loan Requests
  When conducting an with a Loan File Review , you can send an Information Request (IR) to the company asking for a full list of their loan information.
- Transaction Requests for Agencies
  Transaction requests in SES allow agency users to initiate and manage formal requests related to specific transactions during a money services business (MSB) examination. Unlike information requests or loan requests, which target broader data or document categories, transaction requests focus on obtaining evidence tied to individual transactions, supporting detailed analysis and issue identification throughout the examination lifecycle.
- Agent Location Requests
  Learn how to use the agent location requests functionality in SES as part of an MSB examination.
- MTRA Workbook
  Users conducting MSB exams can export work completed in SES into a template that matches the MTRA work program.
- Procedures
  Procedures are used to guide examiners during the examination in the review of company documentation or compliance with statutes, regulations, and other requirements.
- Conducting the Exam: Reviewing Information Request Responses
  Conducting the exam consists of reviewing responses, working procedures and adding or reviewing findings.
- Findings
  A finding is an issue identified by a state agency user during the supervision of a financial institution in SES. The finding may describe the company’s strengths and/or weaknesses regarding its compliance management system, assess the company’s compliance with consumer protection laws or regulations, or any potential consumer harm. A finding may be either a violation, recommendation, or observation.
- Conducting the Exam: Marking an Area for Review (AFR) Complete
  Conducting the exam consists of reviewing information request (IR) responses, working procedures, and adding or reviewing findings and finding commentary.
- Scheduling the Exit Meeting
  Schedule the exit meeting when you are ready to review the results of your examination with the company you are examining.
- Financial Statements
  This topic provides an overview of the Financial Statements section in SES, which allows agency users to capture and analyze a company’s financial data within the context of a money services business (MSB) examination. Examiners can create a structured financial grid—similar to the MTRA Work Program workbook—to assess financial health, identify risks, and support consistent, data-driven examination decisions.
- Report of Examination
  Assembling and managing report package, report commentary, and company response.
  - Preparing and Uploading the Report of Examination
    The examiner in charge (EIC) can decide what information to include in the report (examiner observations, findings, report commentary, etc.). Preparing the report takes place outside the system.
  - Using a System-generated Report of Examination
    How to use the SES system-generated report of examination (ROE) to create a draft ROE for mortgage and MSB examinations.
  - Managing Report Commentary
    Participants on an exam can add and mark their own report commentary complete. This informs the that the commentaries are ready to be exported and included in the report (if applicable).
  - Managing Reviews of the Report of Examination
    The review process consists of a prmary reviewer and optional additional and peer reviews. This section discusses how to manage the review process.
  - Marking the Report Complete
    The , Staff Director or Staff User must update the final version of the after the assigned reviewers have completed their review and mark the report complete. The final version of the report, in the correct format, must be uploaded.
  - Assigning a Package Assembler
    Before sending your agency’s and to the company, you must assign a who puts together all documentation, comments, and invoicing information.
    - Assigning a Package Assembler
      Assign a to collate all documentation, comments, and invoicing information.
    - Re-assigning a Package Assembler
      The or a staff user from the that is assigned as a participant can also reassign a .
  - Assembling and Sending the Report Package to the Company
    The report package contains your agency’s examination report, matters requiring attention (MRAs), documentation, comments, and invoicing information.
  - Retracting the Report of Examination
    You can retract the full report package after you send it to the company for the first time and before the company sends a response.
  - Deleting Report Versions
    You can delete report versions before a supervisory activity is closed and locked.
  - Exporting Report Commentary
    Exporting the sends an email to the with all the report commentaries from the exam team in a Word® document.
  - Responding to a Report Response Due Date Extension Request
    Companies can request an extension for the report response. You can choose to accept or reject their requested due date. You also have the option of entering a new due date for the report response.
  - Marking Report Response from Company as Complete
    When the company has submitted their response to the report, you must mark the response as complete before the staff director or staff user can close out the exam.
  - Sending Back the Report Package to the Company
    How to send the back to the company after receiving a response.
- Matters Requiring Attention
  Matters Requiring Attention are optional tools to enable communications between agency and company regarding the resolution of findings from the exam.
- Closing Out a Supervisory Activity
  When a is completed, you can close and lock it.
- Managing Time and Expenses
  SES provides functionality that allows you to document the time and expenses your agency incurs while conducting a supervisory activity.
- Company Documents Page on a Supervisory Activity
  Learn about the Company Documents page on a supervisory activity (SA) in SES. The Company Documents page provides a centralized location to view all documents uploaded by the company for a supervisory activity.

Assigning a Package Assembler

Assign a to collate all documentation, comments, and invoicing information.

Before you begin

Before assigning a package assembler, the report must be uploaded and marked complete.

About this task

Figure 1. Video: Assigning the Report Package Assembler

Procedure

Navigate to your supervisory activity.
Click Report > Assign Package Assembler or MRA > Assign Package Assembler.

Note: The Assign Package Assembler command appears when the report is uploaded and marked complete.
Choose whether you would like to send the report to the company.

Declining to send the report to the company will move the SA to the .
Important: If you decline to send the report, you will not be able to send or add any additional .
If you are choosing to send the report, choose whether you would like to assign yourself as the package assembler or assign it to a staff user.

Note: If you are an and assign yourself as the , you will automatically be brought to the task to complete the package assembling.
Click Assign Package Assembler.

Results

An email notification to assemble the report package is sent to the user assigned as the package assembler.

Need More Help?

Agency users, please visit the Secure Portal for phone and email contacts.
Company users should call the Call Center at 1-800-269-6189. Agency users should not call this number.